Below is a helpful tip from the Davis-Stirling.com Newsletter by ADAMS | STIRLING PLC regarding the inspection of HOA Records and requesting digital documents . . .

QUESTION: Civil Code § 5205 gives a member the option of receiving records electronically. Copying documents would take weeks to do, as opposed to receiving them electronically. –Trish C.

ANSWER: Documents can be transmitted electronically if they are already in that format. If they exist only as paper, an association is not obligated to convert the records to an electronic format. Fortunately, most management companies are now keeping documents electronically.

Even if an association’s documents are in paper format, there is no need to make paper copies. Most high-speed copiers can scan documents into a pdf format. It saves time and paper. HOA storage rooms stacked floor to ceiling with paper documents are thankfully disappearing.

DISCLAIMER. The Davis-Stirling.com Newsletter by ADAMS | STIRLING PLC provides commentary only, not legal advice. For legal advice, you’ll need to hire legal counsel.  You can hire ADAMS | STIRLING PLC; Keep in mind they are considered corporate counsel to associations only.